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UCLA General Catalog 2016-17

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Financial Aid Standards for Satisfactory Academic Progress

UCLA Financial Aid and Scholarships establishes standards for satisfactory academic progress to measure students’ progress toward degree completion using both qualitative and quantitative methods in accordance with federal regulations. To be eligible for financial aid, students must meet or exceed these standards. Failure to maintain these standards may result in suspension of financial aid eligibility. The standards are as strict or more strict than the UCLA standards for a student enrolled in the same educational program who is not receiving Title IV assistance. See the Standards for Satisfactory Academic Progress Guide.

Qualitative Standard

Undergraduate students must maintain a cumulative grade-point average (GPA) of 2.0; graduate students must maintain a cumulative grade-point average of 3.0.

Quantitative Standard

Students must complete a minimum of 67 percent of cumulative coursework attempted.

Maximum Timeframe

Units attempted or total enrolled terms may not exceed 150 percent of the published length of students’ programs.

Change of Academic Major/Pursuit of Double Major or Minor

Students who have a change of academic major or pursue a double major or minor do not have additional financial aid eligibility beyond the maximum timeframe established in this policy.

Successful Completion of Units

To successfully complete units, students must receive a grade of A, B, C, D, or P (S for graduate students) in each course. Grades of F, I, NP (U for graduate students), NR (No Report), and DR (Deferred Report) do not count as successful completion of coursework attempted.

The standards for satisfactory academic progress apply to all coursework attempted, including coursework for which students did not receive financial aid.

Cancellations

Cancellation of registration on or before the first day of classes does not count as units attempted

English as a Second Language and Summer Sessions Coursework

English as a Second Language (ESL) and Summer Sessions coursework counts as units attempted and toward the cumulative grade-point average.

Remedial Coursework

Remedial coursework counts as units attempted but does not count toward the cumulative grade-point average.

Repeat Coursework

Repeated courses and grade-point average are treated in accordance with the University’s academic policy as outlined in this catalog. If the Registrar’s Office counts repeat coursework as attempted/completed, this counts equally for academic progress standards. Financial Aid and Scholarships determines if students are eligible for aid for repeat coursework.

Transfer Coursework

Coursework accepted for transfer credit counts as both units attempted and completed and has no affect on grade-point average unless the coursework is transferred from another UC campus.

Withdrawals

Withdrawals after the first day of classes during a term count as units attempted unless students do not attend any classes for the given term and receive a 100 percent refund of all fees.

Evaluation

Academic progress is evaluated annually after winter quarter grades are available. For students on probation and for students who are required to follow an academic plan (see below), academic progress is evaluated each term.

Suspension

Students who fail to meet the standards for satisfactory academic progress are placed on suspension and are no longer eligible to receive financial aid. Suspended students are notified via their MyUCLA account.

Appeal Process

Students who have their financial aid suspended may submit a written appeal using the Satisfactory Academic Progress Appeal form. When filing an appeal, they must provide a full explanation along with documentation, verifying the circumstances that led to their inability to meet the standards for satisfactory academic progress. Before filing an appeal, students should seek assistance from an academic adviser to explore ways to eliminate deficiencies and to establish a realistic plan toward graduation. Refer to the appeal instruction packet for specific examples of valid reasons for an appeal.

Appeal Deadline

Appeals must be submitted to Financial Aid and Scholarships prior to the last day of the term for which students are appealing to have aid reinstated. Appeals are not considered retroactively. Refer to the appeal instruction packet for priority deadlines.

Denied Appeals

If the appeal is denied, students may file a secondary appeal and submit additional information that may help explain the circumstances by which they were not able to maintain the standards for satisfactory academic progress. They are notified of the decision of the secondary appeal in writing; the decision is final.

Probation

Students who have an appeal approved are placed on probation and their academic progress monitored on a quarterly basis to ensure that they meet the conditions of their academic plan.

Reinstatement

Students who have had their aid eligibility suspended for failing to maintain the standards for satisfactory academic progress, or who have a denied satisfactory academic progress appeal, may regain financial aid eligibility by becoming compliant with the qualitative and quantitative components of the academic progress standards. Students who exceed the maximum timeframe cannot regain eligibility through the reinstatement process.

Academic Plans

If students are required to submit an academic plan as a condition of their approved appeal, their financial aid cannot be disbursed until Financial Aid and Scholarships confirms that they are adhering to their academic plan. Students on an academic plan are evaluated each term. Their ability to adhere to the units and courses specified in their academic plan is closely monitored. Failure to adhere to their academic plan causes delays in their aid being disbursed and may result in suspension of their financial aid eligibility.

Professional Schools

Students attending the Schools of Dentistry, Law, Management, Medicine, and University Extension are covered by criteria established by the respective school.