The transcript is the complete record of a student’s academic work at UCLA. The Registrar prepares, maintains, and permanently retains this record. Additional records may include financial and personal student information.
The transcript reflects all undergraduate and graduate work completed in UCLA regular and summer sessions. It lists chronologically courses, units, grades, cumulative GPA, transfer credits, and total units.
An official UCLA paper transcript is printed on security paper to safeguard against unauthorized duplication, alteration, and misrepresentation. The paper has a faint multicolor security background design, and a border bearing the words University of California, Los Angeles. Authentication details are located in the lower right-hand corner of the transcript. The transcript legend is located on the reverse of the document.
An official UCLA electronic (PDF) transcript includes a cover page with UCLA, student, and recipient information. Transcript pages have a background design. Identifying text appears at the top of the page. Authentication details are located in the lower right-hand corner of the transcript. A legend page is also included.
Two types of official UCLA transcript—academic and proof of enrollment—are designed to meet specific needs. Both can be ordered through MyUCLA, as can an unofficial (student copy) academic transcript.
The academic transcript is a student’s complete academic record, including a list of courses taken, transfer credit, units, grades, grade-point average (GPA), earned UCLA degrees, and in-progress term information. In-progress information includes a list of courses in which a student enrolled during the term the transcript was ordered, and other in-progress information such as a change in major or removal of an I grade.
Grades for completed terms are processed immediately following the conclusion of final examinations. Complete academic transcripts are available approximately two weeks after the last day of the term. For graduating students, academic transcripts with the graduation date included are available approximately six weeks after the term-end date. Students who need earlier proof of graduation may contact a degree auditor.
For auto insurance good-student discount purposes, an academic transcript can be attached to the insurance form; or the form can be presented at 1113 Murphy Hall.
Proof of enrollment certifies registration (fee payment and enrollment status) and degrees earned. It does not display courses or grades, but does include enrollment status, degree-expected term, and UCLA degree awarded with date of award. Proof of enrollment confirms student enrollment status only after registration fees have been paid for the term.
Verification of student workload is based on actual enrolled units. It does not consider wait-listed units. A study list of 12 or more units for registered undergraduate students, or 8 or more units for registered graduate students, is considered full-time status for enrollment reporting, insurance, intercollegiate athletics, and financial aid purposes.
Verification of degree can be issued after the degree has been posted to the student record, approximately six weeks after the term ends. Students who need verification before the degree is posted may contact a degree auditor.
UCLA has authorized National Student Clearinghouse to act as its agent for all third-party verifications of student enrollment and degrees, including those for loans and creditors. Approved by the U.S. Department of Education, the Clearinghouse is a national organization that facilitates and expedites student enrollment verifications for creditors and other student service-related agencies. The Clearinghouse abides by all provisions of the Family Educational Rights and Privacy Act (FERPA). Degree verification for the most recent term is available approximately seven weeks after the term ends.
Continuing students must order official academic and verification transcripts through MyUCLA. Other students may order transcripts through MyUCLA or Parchment. Most students can order proof of enrollment through a proof of enrollment request.
Orders are not processed if students have outstanding financial, academic, or administrative obligations (holds) to UCLA. Transcripts of work completed elsewhere must be requested directly from the campus or institution concerned.
More information about ordering transcripts is available on the Registrar’s student records web page or by sending e-mail to the transcripts unit.
For UCLA Extension transcripts, order online or by mail from UCLA Extension, PO Box 24901, Department K, Los Angeles, CA 90024-0901.
Most academic transcripts and proofs of enrollment are available at no charge after payment of the document fee.
A fee may be charged for some transcript-related services. For example, forms that must be completed by the Registrar’s Office and envelopes that require official signatures incur a special handling fee. Transcripts can be faxed for an additional fee. Faxed transcripts are generally not considered official, and confidentiality cannot be guaranteed. For exact fees, see transcript-related fees.
Student files of pertinent documents are maintained for up to five years from the admit term. Students may view their records at the Registrar’s Office, 1113 Murphy Hall. A five-day advance notice is required for viewing.
See also regulations concerning disclosure of student records.
Through MyUCLA, students can obtain academic, financial, and personal information from their UCLA academic records.
Students who wish to change their legal name on official UCLA records should submit a Legal Name Change or Correction request. Supporting documentation is required. Students on an F or J visa must provide a current passport bearing the exact same name as the new name. All name changes are recorded on the transcript.
Student address changes should be updated through MyUCLA.
Student records are closed to revisions in enrollment, grading, and academic actions on award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1, Student Grievances Regarding Challenge to Content of Student Records Under the Family Educational Rights and Privacy Act.
Changes requested by an individual after award of a degree are considered by the College or school only under extraordinary circumstances. Supportive documentation is required. On action of the academic dean, a statement of the request for revision and a note of the change will be recorded only in the memoranda section of the transcript.
During their academic careers at UCLA, undergraduate students create evidence of their learning, which includes but is not limited to course projects, papers, and assignments; student responses on examinations; and documentation of student performance and creative expression. Regularly, and on an ongoing basis, faculty may choose to store a sample of this evidence in digital archives maintained by the Division of Undergraduate Education. All information stored, created, or derived by this archival function is governed by the faculty and the leadership of UCLA academic departments and interdepartmental degree programs. The purpose of maintaining this archive is to make this evidence available exclusively for departmental research studies conducted to inform academic program improvement and to ensure institutional effectiveness.
In the event an academic department or interdepartmental program chooses to conduct a program improvement research study, it may opt to use a sample of evidence that it has chosen to archive, and it may grant permission for the Division of Undergraduate Education, Division of Graduate Education, or other collaborators from the UCLA academic community to evaluate and analyze the student learning. The evidence of student learning is stored anonymously, with no identifiers of individual students attached to the records in the archive. Assessment of student performance in program improvement research studies is not connected with any academic record of the individual student’s performance. Assessment reports may be created for internal departmental improvement purposes only, and they may include an aggregation of student characteristics associated with learning achievement. Evidence of student learning is purged from the digital archive after being stored for a period of 12 years, to ensure it can be made available for analysis of departments and programs in support of the Academic Senate program review requirements.
Students can designate that materials they created, which have been sampled by the faculty, be excluded from the Division of Undergraduate Education digital archive by opting out online.
